Privacy Policy

Depending on how you use the Services and the permissions provided by your school, we may collect the following information:

Account and Staff Information

• Name
• Email address
• Mobile/phone number
• Profile photograph
• Employee or staff ID
• Date of birth
• Gender
• Residential address
• Emergency contact information
• Employment, designation, department, and other professional information
• Login and authentication information

Users may create an EduTripti account themselves. A school may subsequently invite or associate the account with its school organization.

School and Academic Information

Depending on the user's role and permissions, EduTripti may process information relating to:

• School and department information
• Classes and subjects
• Student profiles
• Student attendance
• Examination and academic records
• Marks and assessments
• Timetables
• Staff attendance and leave
• School activities and tasks
• Documents and other information entered or uploaded through the Services

Access to this information is controlled through role-based permissions configured by the school administrator.

Location Information

EduTripti may collect precise location information when a staff member uses features such as staff attendance or check-in.

Location information is collected for the specific purpose of recording or verifying staff attendance/check-in and may be stored in our systems as part of the relevant attendance record.

We do not continuously track staff location or collect precise location in the background for general monitoring.

Camera, Documents and QR Codes

The Staff App may request access to the device camera for purposes including:

• Capturing a profile photograph
• Scanning QR codes
• Capturing or uploading documents where required by the Services

Camera access is used only when required for an applicable feature.

Device and Technical Information

We may collect certain technical information required to operate, secure, and improve the Services, including information such as:

• Device type and model
• Operating system
• App version
• IP address
• Diagnostic and crash information
• Authentication and security information
• Push notification/device token information

We use personal information for purposes including:

• Creating and managing user accounts
• Providing school ERP and staff management functionality
• Managing staff attendance and check-ins
• Providing access to student and school information according to assigned permissions
• Managing examinations, attendance, timetables, leave, tasks, and other school activities
• Sending service-related notifications and communications
• Sending SMS, email, and WhatsApp communications requested or initiated through the Services
• Providing push notifications through Firebase Cloud Messaging
• Authenticating users and protecting accounts
• Maintaining, securing, and improving our Services
• Troubleshooting technical issues
• Preventing unauthorized access, fraud, misuse, or security incidents
• Complying with applicable legal and regulatory requirements

We do not sell or rent personal information to third parties.

EduTripti is a platform used by schools to manage their educational and administrative activities.

Schools determine which staff members are associated with their organization and what information those staff members are authorized to access.

A staff member may therefore be able to view or modify student or school information based on the permissions assigned by the relevant school administrator.

We do not sell, rent, or commercially trade personal information.

Personal information may be accessible to the school with which the user is associated, according to the school's configuration and the user's assigned role and permissions.

We may also disclose information where necessary to:

• Comply with applicable laws, regulations, legal processes, or lawful requests;
• Protect the rights, safety, security, and property of EduTripti, our users, schools, or others; or
• Prevent fraud, abuse, or security threats.

Service Providers

We may use trusted technology and infrastructure providers to operate the Services.

For example, EduTripti uses Google Firebase / Firebase Cloud Messaging for application messaging and related technical functionality.

Such providers process information only as necessary to provide their services to us and are expected to maintain appropriate security and confidentiality.

We use reasonable technical and organizational measures designed to protect personal information against unauthorized access, alteration, disclosure, loss, or misuse.

Access to information within EduTripti is controlled through authentication and role-based authorization.

However, no electronic transmission or storage system can be guaranteed to be completely secure.

We retain personal information for as long as reasonably necessary to provide the Services, maintain business and school records, fulfill contractual or legitimate operational requirements, comply with applicable legal and regulatory obligations, resolve disputes, prevent abuse, and enforce our agreements.

When information is no longer required for these purposes, we may delete, anonymize, or otherwise securely dispose of it in accordance with applicable requirements.

When a staff member leaves a school or is removed from a school's EduTripti organization, their association and access to that school may be deactivated. Their general EduTripti account may remain available, but they will no longer have access to the school's information unless subsequently authorized.

Users may request deletion of their EduTripti account and associated personal information by submitting a request through the account/data deletion form available on the EduTripti website.

Certain information may need to be retained where required by law, regulation, legitimate record-keeping requirements, security requirements, or other legally permitted purposes.

The EduTripti Staff App is intended for teachers, administrators, accountants, non-teaching staff, and other authorized school personnel. It is not intended for use by children as a staff application.

However, because EduTripti is a school management platform, authorized staff may have access to information relating to students, including children. Such information is processed for legitimate school and educational administration purposes and is made available to staff only according to the permissions assigned by the relevant school.

EduTripti may send service-related communications through:

• Push notifications
• Email
• SMS
• WhatsApp

These communications may relate to attendance, school announcements, timetable changes, examinations, tasks, leave, administrative activities, account information, security, and other school-related activities.

EduTripti may use third-party technology providers to support the operation of its Services, including Google Firebase and Firebase Cloud Messaging.

Third-party services may have their own privacy policies and terms governing their processing of information.

Subject to applicable law and the nature of the information being processed, users may contact us to:

• Request access to personal information held about them
• Request correction of inaccurate information
• Request deletion of their account or personal information
• Raise questions or concerns regarding the processing of their information

Some information may be controlled or maintained by the user's school. In such cases, users may also need to contact their school administrator.

We may update this Privacy Policy from time to time to reflect changes in our Services, technology, legal requirements, or privacy practices.

The updated version will be published on our website with a revised “Last Updated” date.

This Privacy Policy is governed by the applicable laws of India.

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:

Ayodhaam Spiritvel Private Limited
MDH-05/14, Sector H, Jankipuram, Lucknow, Uttar Pradesh 226021

Email: edutripti@gmail.com

For account or data deletion requests, users may submit the applicable request form available on the EduTripti website.